BOARD (Committee) Responsibilities
The Committee is responsible for the overall running of the Club on behalf of the members. It meets regularly to consider major issues affecting the Club. Elections for committee members are held annually. All Committee members are volunteers and rely on help and support from the members to keep the Club’s activities going. Members with issues they want discussed in the Committee are encouraged to speak to any committee member with their concerns. Committee members have designated roles and responsibilities as summarised on this page. They cannot run the Club without help and will ask for volunteers from time to time – please help if you can.
GUIDANCE FOR BOARD (COMMITTEE) MEMBERS
This document aims to help members understand the governance of the club and the various processes involved. It was written with the SCIO in mind however in practice it also applies to the predecessor association.
The following sections and documents are intended to help you understand what is involved in the Governance of the Club and the roles within the Committee and their appointments to non-committee roles.
The Sailing Secretary is responsible for organising the Club's annual racing programme and other sailing events. This involves planning the programme, overseeing race management and delegating tasks as necessary summarised as follows and with more detail in the pdf file.
- Oversight of all sailing matters.
- Lead and develop the sailing sub committee.
- Organise sailing (races) for the club calendar, organise rotas for duty officers of the day (race officer and safety officers), and ensure that above are aware of their duties.
- Help Main Committee organise other sailing and rowing activity and events.
- Oversight of all rowing matters.
- Develop and run rowing sub committee.
- Organise rowing sessions for the club calendar, ensure coxes available at each session, and are aware of their duties.
- Promote and help organise attendance at events and regattas
The Training Principal is responsible for planning and co-ordinating the Club’s extensive training programme and events. The Club is an RYA Recognised Training Centre and the Training Principal, responsible for the safety of those involved in training and for the standard of tuition, answers to both the Committee and the RYA. The Training Principal appoints the Chief Instructor and the volunteer instructors who all hold the appropriate RYA qualifications. The RYA inspects the Club’s Training Centre annually.
The Social Convener is responsible for the following Key tasks - October 2020:
- COVID - Keep the hand sanitizer in the entrance way topped up;
- CLEANER - Organise and liaise with the club cleaner;
- STORES - Stock the galley and cleaners cupboard including loo-rolls and towels;
- BAR - Arrange bar licences and stock, and staff bar for social events;
- CATERING - Arrange helpers to cook and serve for social / sailing events;
- HYGIENE / ALLERGENS - Ensure compliance with hygiene / allergen regulations;
- CLUBHOUSE HIRE - Arrange hire of the clubhouse.
APPOINTMENTS and VOLUNTEER ROLES
The Board/Committee makes certain appointments and seeks volunteers to help run the practical aspects of club activity and facilities. The various roles are named in columns 2 and 3 on the Committee page.